Choosing the right conference venue can make or break your event. Even the strongest programme can fall flat if the space, technology or services don’t deliver what your delegates expect. Here are some key points to keep in mind when making your choice.
Venue layout
This is crucial. Think about how your audience will move through the day and what set-ups will encourage participation. Multiple rooms, break-out areas and flexible seating should all be considered. Always ask what the venue can realistically deliver within your budget, but expect to pay at least £70 to £120 per person.
City vs country
Hotel conference venues are very popular choices, because they provide an all-in-one solution that combines event space, accommodation and catering. City centre hotels may have the advantage of multiple transport links, but nothing can beat the country setting of a venue like https://tewkesburypark.co.uk/business/, only five minutes from the M25.
Technology
This is another priority. High-quality audiovisual systems should be built in and make sure you’re clear on what equipment is included, and don’t take promises about Wi-Fi at face value-check how many simultaneous users the network can genuinely support.
Catering
Food often leaves the most lasting impression. Work with the venue’s team to create a menu that not only covers all dietary needs but also offers variety and flair.
Finally, don’t underestimate the value of the venue’s staff. They bring experience, insight and problem-solving skills. A site visit-or even a virtual tour-will help you visualise your event and ensure the space feels right before you commit.
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