What Sports Tour Specialists Handle

Organising a sports tour involves much more than booking flights and hoping for the best. The work of a specialist tour organiser includes.

Table of Contents

Fixture Scheduling and Opponent Liaison

Arrange a series of matches of the correct standard. This will involve making numerous contacts with schools, clubs and regions in your destination in order to organise the correct fixtures at the correct time.

Travel and Transfers

Coordinating the travel of a full team and staff to a destination. This can include booking flights and/or hiring coaches as well as arranging airport transfers and any subsequent travel between venues. All of this needs to be coordinated to ensure that all members of the team arrive safely and on time, without being left stranded at an airport.

Accommodation and Rooming Lists

We book a hotel block and negotiate the best possible room type for your team. We also manage the rooming list, taking into account the age of players, as well as any staff and chaperones required to tour. We negotiate directly with a hotel on your behalf as opposed to booking a hotel online through a website.

Kit and Equipment Transport

Each tour includes a list of items that need to be taken by the team including, but not limited to: Boots, Kit Bags, Medical Equipment and any specialist sports equipment required. A lot of this excess baggage is free on flight, but there are occasions where an excess baggage supplement is required to be paid by the tour party. The tour operator will advise on all aspects of airline excess baggage, arrange payment for the tour party if required and ensure that all items are in good condition to avoid any problems with customs when arriving at international airports.

Match-Day Venues and Facilities

Book the changing rooms, warm up areas and the referee for the venues where your matches will take place. Also, get information on how to safely organise competitive sports.

Insurance and Medical Clearance

Sports tour insurance — tour insurance, medical cover for emergencies and health documentation for foreign travel. There’s plenty of work that the tour organizer has to put into getting all of this sorted for the sports tour before the team travels abroad.

By organising all of this beforehand the coach can focus on what matters most to him, i.e. his team management.

Flash